Job Description

Career Opportunities: Administration Officer, FT NOB Garowe (132041)

Organizational Background:

The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide.  The mission of WFP is to help the world achieve Zero Hunger in our lifetimes.  Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

The World Food Programme Somalia activities include relief assistance, safety-net support including school feeding, nutrition programmes and livelihood support through provision of in-kind and cash-based transfers and capacity strengthening.

This position is open to qualified Somalia candidates; female candidates are particularly encouraged to apply.

Duties and Responsibilities:

Under the direct supervision of Administration Officer and overall supervision of Head of Garowe Office, the incumbent will be responsible for the following duties;

• Contribute to the implementation of WFP country and regional plans to ensure they are aligned with regional and wider WFP strategies and policies;
• Develop annual plans, contribute to longer-term strategies and improvements to policies, systems and procedures to ensure services provided support WFP strategic objectives and align with corporate policies, standards, regulations and processes;
• Carry out complex data analysis to provide management and clients with accurate information and reports for efficient planning and decision-making;
• Manage the existing resources in Administration and estimate new requirements aiming at efficiency, cost-effectiveness and timeliness of operations and services;
• Facilitate the compliance of the services provided in line with the corporate Occupational Safety and Health Policy and give recommendations to the management on improvements/changes needed;
• Support a culture of environmental sustainability throughout WFP by role modelling actions that drive sustainability in all administrative activities;
• Guide and supervise junior staff, acting as a point of referral and supporting them with more complex analysis and queries;
• Build and maintain the partnership with WFP stakeholders, UN agencies and local government offices;
• Support the capacity building of WFP staff and partners through the design of trainings, workshops and daily interaction to ensure efficient and effective delivery of food assistance to beneficiaries;
• Follow standard emergency preparedness practices to ensure WFP can quickly respond and deploy food and needed resources to affected areas at the onset of crisis;
• Perform other Administration related duties as required.

Minimum Qualification:

Education: Advanced University degree in Business/Public Administration, Engineering, or other relevant field relating to office management and administration, or First University degree with additional years of related work experience and/or training/courses.

Experience:  At least three years or more of professional experience in administration and facilities management with a private or public sector organization. Experience in managing several large multicultural teams, leading projects and developing function policies is essential.

Language: Fluency in both oral and written communication in English and Somalia is a requirement.

Knowledge & Skills:

• Excellent communication and interpersonal skills.
• Strong organizational skills and ability to successfully manage multiple tasks simultaneously.
• Strong leadership skills and proven experience in managing a team
• Strong analytical skills
• General knowledge of UN system policies, rules, regulations and procedures governing administration is highly desirable.
• Proficiency knowledge in Microsoft Office packages (MS Excel, MS Word and MS PowerPoint).

Applications Instructions:

Interested and qualified candidates are requested to submit online applications through E-Recruitment:

Applications that do not meet the above requirements will be disregarded. Only shortlisted candidates will be contacted.

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Female applicants and qualified applicants from developing countries are especially encouraged to apply

WFP has zero tolerance for discrimination and does not discriminate on the basis of HIV/AIDS status.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.