Job Description

CALL FOR PROPOSAL TO DEVELOP WEB-BASED EDUCATION SECTOR PROJECTS DATABASE.

TERMS OF REFERENCE

1.0. Context

Education Cannot Wait (ECW) is a new global funding platform for Education in Emergencies established in 2016 during the World Humanitarian Summit. The ECW is a pool fund focusing on closing the global funding gap for Education in Emergencies including through multi-year funding for protracted crisis.

ECW was established by international humanitarian and development aid actors, along with public and private donors, to help reposition education as a priority on the humanitarian agenda, usher in a more collaborative approach among actors on the ground and foster additional funding to ensure that every crisis-affected child and young person is in school and learning.

In Somalia, On 20^th July-2019, The Government of Puntland, Education Cannot Wait and Save the Children launched a comprehensive new multi-year education programme to improve learning and wellbeing of children affected by crises in Puntland.

The programme will be implemented by Save the Children in partnership with the Government of Puntland and other implementing partners to bridge the education gap for children and youth who have been forced out of education due to conflict and drought.

Access to education in Puntland is still limited with more than 41.2 per cent of children still out of school. Many of these children are recovering from significant psychological distress as the result of the recurring drought and conflict in the region. Girls are especially at risk for gender-based violence, early marriage and being left behind. The programme puts special emphasis on reaching children with disabilities.

2.0. Introduction

Save the children international-Garowe office, together with MoEHE is seeking qualified vendors/consultants, classified as Technical Specialists or Solution Providers that can develop web-based Education Projects CoordinationDatabase for Puntland Ministry of Education and Higher Education “MoE&HE”.

This document establishes the deliverables required in response to the call for this proposal. Respondents will be evaluated based on quantitative and qualitative scoring chart developed for the project. Respondents will also be evaluated for technical specifications, functionalities, ease of use, and procedural methods of the type of proposal submitted. Respondents are advised to carefully evaluate this proposal and identify all costs associated with the project development, including, software maintenance (recurring or otherwise), third party software adaptations, third party software maintenance, implementation, conversion, documentation and training. All research costs for the respondents are at the bidder’s cost.

3.0. Objectives

The main objective of the activity is to develop an aesthetically appealing and user-friendlyWeb-Based,Education Projects Database to coordinate all Education Projects (developmental and Emergency) being implemented in Puntland, registered under the Ministry of Education and Higher Education (MoEHE).  The data-base will be used to better coordinate all education interventions which are taking place in Puntland for effective achievements of end results and efficient utilization of resources and must therefore have easy to use features for better coordination. The data base must also be able to keep information/data for longer period of time for future reference.

4.0. Responsibilities of the Consultant/Firm

The data-base development company is expected to provide the following services:

1. Development of web-based database for all education projects in Puntland with features stated below.
2. Management of the software development process providing weekly progress updates by way of face-to-face meetings, phone calls and progress reports
3. Deliverables (according to the phases of the software development project)
4. Detailed systems development plan with milestones, activities and tasks, including progress and payment milestones
   • Scope document
   • High level design
   • Functional and non-functional specifications in detail
   • Testing (includes test scripts and documentation of results)
   • System test
   • Systems integration test
   • Non-functional (performance) test
   • User acceptance test
5. Application features: Features the application must have include but not limited to:

• • • User/subscriber
      • Project description (To Be Determined);
      • Geographical target areas;
      • Target people (In categories)
      • Implementation agency
      • Donor
      • Duration/Time frame
      • Activities
      • Budget
    • User logins

• User roles with different privileges (e.g. admin, editor, subscriber)
• Basic operations (add, edit, save, save as, view, print, etc.) for creating new records, and print and search filters for retrieving records.
• Photo upload
• Importing/exporting data to other formats, particularly to/from Excel/CSV, and PDF
  • Reporting capabilities with the capacity to perform analytical functions in different settings like gender, region/district wise, hired date ranges, age groups, and so on
  • File attachment, storage, and retrieval
• Train-the-trainers
• Manuals
  • End-user manual
  • Technical support manual (includes documentation of source code for support, maintenance and enhancement)

5.0. Proposal Contents Must Include:

• Scope of Work Statement (including a detailed WBS) aligned with the objective of the project (see "OBJECTIVES" section above)
• Detailed project plan with progress milestones and equivalent payments
• Description of the technology used and why it is chosen
• Description of the bidder's software development methodology (DSDM, RAD, OOP, AUP, etc.)
• Possible risks and risk mitigations to be taken to avoid any development hindrances
• Resumes/CVs of the project team, their respective roles in the project, and relevant works they had done previously
• References (please provide at least 3 reference client sites of similar project size, complexity and technology. SCI might request contact with your clients)
• A detailed cost for all required and optional components of the solution
• Identify all additional expenses required to complete implementation that are not shown in the above costs.

• All bidder must provide complete end-to-end solutions including source code, documentation, and training as well as seamless integration, and a description of the maintenance.

6.0. COST ESTIMATE AND TIME FRAME

The Consultants are requested to quote their price for this assignment and to mention when they will be available to carry out this assignment. Due to the urgency of the assignment the project is to be completed within a period of 2 months (starting from the day of contract awarding,)including all phases of test and full ownership hand over to Puntland ministry of education and higher education.  Save the children anticipates starting the assignment on the 25^thJune 2020.

7.0. Terms to note:

• All source code, documentation and deliverables are to be transferred to Ministry of Education and Higher Education of Puntland upon completion and full ownership rights assigned to the Ministry of Education and Higher Education of Puntland
• No rights are to be assigned to any third parties
• No rights are accorded to prospective winningbidder to make references to the Ministry of Education and Higher Education of Puntland on any media, advertisement, or proposal without written expressed authorization from the Ministry of Education and Higher Education of Puntland.

8.0. APPLICATION PROCESS

Interested Consultants shallsubmit their applications through the Email Address provided below on or before the16^thJune, 2019. The selection committee will review all applications as they arrive. All applicants must meet the minimum requirements described above, and those unable to meet these requirements will not be considered.

All applications should be sent to puntland.supplychain@savethechildren.org with the subject line, “Application forWEB-BASED EDUCATION SECTOR PROJECTS DATABASE.”