Background Information - Job-specific
The Police Stipends and Non-Lethal Support (NLS) projects are providing support to the Federal Government of Somalia’s Police Force and the Federal Members State’s Police Forces. Included in the support are the distribution of stipends to the Somali National Police Force (SPF) and the Federal Members States (FMS) Police Forces and the provision of Non-Lethal Support (NLS), including but not limited to logistical support to training, procurement of uniforms, communication aids, information technology and vehicles. This support are considered critical by the international community for promoting stability and are part of Security Sector Reform (SSR) and fall within the second of the Peace and State building Goals (PSGs): “Establish unified, capable, accountable and rights-based Somali federal security institutions, providing basic security for its citizens.” Complementary to the stipends programmes is the biometric registration of the police and military. Registration of police personnel promotes accountability and transparency and is crucial for building the Somali government’s capacity in terms of improved financial and personnel management. Regular stipends payments are critical to ensure the loyalty, recruitment, commitment, morale, performance and retention of skilled police officers. The payment of stipends is also a direct contribution of the implementation of the Heegan Plan.
Under the direct supervision of the Senior Project Manager, the Deputy Project Manager will be responsible for the day-to-day operations of the project and successful implementation of the delivery of the project’s outputs.
She/he will act as Officer-in-Charge (OIC) in the absence of the Senior Project Manager and is expected to meet and exceed the organization’s performance and delivery goalsThe Deputy Project Manager, will also be responsible for producing/updating the Project Initiation Documents (PID), Legal Agreement and have a thorough understanding of the terms, conditions, and the respective roles and responsibilities of the partners/stakeholders. This will ensure that the project(s) products are capable of meeting the business cases for both UNOPS and the client. Success of the project and hence the Deputy Project Manager will be based on the Success Criteria of UNOPS engagements which are linked to the below responsibilities.
The Deputy Project Manager delivers to, and supports, the project life cycle. At the request of the Project Manager, within the defined limits of authority, she/he will be responsible for the following functions:
1. Stakeholder Management:
2. Delivery and Performance:
- Establish solid working relationship with the project boards, client and key project stakeholders, providing advice and guidance on specific and general project management issues and where appropriate, institutional reform, rule of law and police related project support;
- Participate in relevant coordination meetings and other working groups;
- Support Somali security institutions, government stakeholders and international community by the systematic and efficient management and utilization of the United Nations Human Recognition System (UNHRS 19), leading to an accountable and transparent system that supports the security institutions stipend payments and benefits of the security forces and veterans;
- Liaise with designated commercial banks on operational and administrative matters.
- Development and maintenance of the Project plans;
- Implementation of approved project plans (including the establishment of milestones) within tolerances set by the Project Implementation Documents;
- Management of the Payments Teams to ensure that all processes and actions are undertaken in accordance with established SOP's for payments of the Federal Government of Somalia (FGS) and Federal Member States (FMS) police, including the biometric registration and verification of intended stipend beneficiaries;
- Provide advice on stipend payments related matters;
- Monitor and report, at the strategic, strategic and operational level on the delivery of UNOPS support delivered through the assessed budget;
- Embed sustainability dimensions including social and gender inclusion, environmental and economic aspects into the programme life cycle;
- Advise the Senior Project Manager of any possible deviations from the plan and possible corrective action;
- Deal with contract implementation, monitoring and reporting of all third-party contracts implemented by the UNOPS Police Stipends and NLS projects;
- Develop a management plan for all project contracts in the country including, but not limited to, evaluation of subcontractor’s personnel qualifications, monitoring delivery of contractual terms, certification of reports and payments, and issue of contract amendments.
- Verification of services delivered against contractual requirements, alignment of specifications and standards.
- Provide objective oversight over various contract management processes and ensure their transparency;
- Develop and implement systems for internal control that would ensure compliance with contractual terms and conditions, in collaboration with the procurement team;
- Identify continuous improvements and lessons learned;
- On behalf of the Senior Project Manager, identify risks and plan risk mitigation strategies, and report on the progress of deployment activities, so that maximum benefit to client and stakeholders is achieved;
- Identify and report potential business opportunities for UNOPS to a supervisor;
- Identify and report threats to UNOPS’ internal business case to supervisor.
4. Knowledge Management:
- Follow the Project Management Cycle Instructions and ensure that all organizational policy is complied with (Organizational Directives and Administrative Instructions);
- Effective implementation of corporate directives, guidelines and strategies, and establishment of relevant management targets, as well as monitoring of achievements/results;
- Support the Project Management Support Specialist in the preparation of all programme related documentation, particularly; Monthly Reports, Quarterly Reports, Annual Reports, End of Programme Report and Handover Report.
- Developing technical specifications for UNOPS equipment requirements and support the conduct of the associated procurement processes for stipends and non-lethal support project activities;
- Budgetary monitoring and oversight of project expenditures in relation to the budgets and financial agreements;
- Day to day management of project/section personnel related matters, leave monitoring, performance improvement plans and career development for the team;
- Represent the Senior Project Manager in the field vis-a-vis subcontractors, clients, national authorities and other external parties to the programme, with regards to UNOPS implemented projects;
- Under the guidance of the Senior Project Manager act as focal point for contracts management and other documents required for project implementation in cooperation with UNOPS Peace and Security Cluster as, and when needed;
- Analyze the effectiveness and appropriateness of UNOPS support in all areas on an ongoing basis, including the proposal and implementations of options for course correction or re-prioritization based on the needs of Somali security forces in the Somali context;
- Development and implementation of local technical solutions to programme threats, identifying shortfalls and time frames for prevention and mitigation measures;
- Coordination of the establishment of a detailed information database and development of tasking and reporting procedures;
- Assessment and recommendation of new training requirements in prevention and mitigation measures, including through the introduction of new technology, equipment, materials and processes;
- Perform any other tasks and duties requested by the UNOPS Police Stipend Senior Project Manager.
5. Personnel Management:
- Participate in the relevant Communities of Practice (i.e. Currents).
- Actively interact with other PMs and the PM community to share case studies, lessons learned and best practice.
- Provide feedback to Practice Leads on policy, supporting guidance with an aim towards continuous improvement of UNOPS policies.
- Complete lessons learned as per reporting format.
- Incorporate lessons learned from others as per planning format.
Core Values and Principles:
- Lead, motivate, manage and support staff, contractors and consultants under her/his supervision ensuring high quality service delivery;
- Ensure that behavioural expectations of team members are established;
- Ensure that performance reviews are conducted;
- Identify outstanding staff and bring them to the attention of the Head of Programme;
- Have a thorough understanding of UNOPS personnel contract modalities
- Prepare Terms of Reference (ToR) for required inputs in the project’s personnel and operational arrangements, (staff, individual and institutional consultancy services, procurement of goods and services, organisation of training, seminars, etc.).
- As delegated by the Head of Programme and in his/her absence:
- Select, recruit and train team as required by project plans
- Perform the Team Manager role, unless delegated to other person(s)
- Perform Project Support role, unless appointed to another person or corporate/programme function
- Ensure safety and security for all personnel and comply with UNDSS standards
Understand and respect UNOPS sustainability principles.
Understand and Respect National ownership and capacity.
- Look for ways to embed UNOPS sustainability principles in day to day project/programme management.
- Seek opportunities to champion gender equality at the workplace.
- Champion and communicate the project's sustainability aspects with key stakeholders.
Partnerships and Coordination.
- Understand the principles of the Paris Declaration on aid effectiveness and mainstream them into the project plans.
- Seek opportunities to recruit qualified local staff.
- Look for ways to build capacity of local counterparts.
Accountability for results and the use of resources.
- Understand the UN Development Assistance Framework (UNDAF) and UNOPS, the project’s place in the UN system.
- Know the Sustainable Development Goals (SDGs) and seek to contribute within the deliverables of the project.
- Strive to build strong partnerships and effective coordination among relevant project actors (e.g. United Nations, governments, and non-governmental organisations or other relevant partners.
- The project management processes are designed to deliver maximum accountability, transparency and results. If a project or processes is not in line with this, it is the responsibility of the Deputy Programme Manager to raise the issue to a Supervisor.
Monitoring and Progress Controls
- Contribute to innovation and the adaptation of best practice standards of sustainability and quality.
Impact of Results
- Ensure that the project/programme produces the required products within the specified tolerance of time, cost, quality, scope, risk and benefits.
The effective and successful performance of the Deputy Project Manager in the areas of the Police Stipends and NLS activities will contribute considerably to the strengthening of existing and future programming and consequently reinforces the visibility and image of the UNOPS as an effective service provider in project services and management and strengthens its competitive position as a partner of choice for sustainable development and project services.
Qualifications and Experience
- Master’s Degree in Project Management, Business Administration, International Relations, Political Science/Security Management/Development Studies, Education, Information Technology (ICT), Law or other relevant discipline is required.
- Bachelor’s Degree in Project Management, Business Administration, International Relations, Political Science/Security Management/Development Studies, Education, Information Technology (ICT), Law with a combination of two (2) additional years of relevant professional experience may be accepted in lieu of the advance university degree.
- A relevant combination of academic credentials and/or industry certifications and qualifying experience may be accepted in lieu of the university education.
B. Work Experience
- PRINCE2® Practitioner Certification is an asset.
- Managing Successful Project (MSP) Practitioner Certification is an asset.
- A minimum of five (5) years’ work experience in either Operations, Programme Management or Project Management supporting in a humanitarian or the development sectors/contexts is required;
- At least 2 years of good knowledge of roles and activities of International Organizations within complex humanitarian emergency or developmental environments required.
- Ability to undertake travel to different projects’ sites throughout Somalia to monitor project activities is an advantage;
- Demonstrated ability and experience to live and work in the conditions in the hardship duty stations is desirable;
- Ability to work with little or no supervision in high risk/hostile environments is an asset.
- Ability to effectively work in a multicultural environment is an asset;
- Knowledge of biometric identification and registration is an advantage
- Previous experience with UNOPS or a UN Agency is an advantage.
- Experience/knowledge of Google Suite products, especially google forms, sheets, docs and slides is an asset.
- Work experience in developing / post-conflict countries is desirable
- Work experience in the East Africa region is desirable.
- Valid Driving License is an asset.
- Fluency in written and oral English required.
- Please note that the closing date is midnight Copenhagen time
- Applications received after the closing date will not be considered.
- Only those candidates that are short-listed for interviews will be notified.
- Qualified female candidates are strongly encouraged to apply.
- Work life Harmonization - UNOPS values its people and recognizes the importance of balancing professional and personal demands. We have a progressive policy on work-life harmonization and offer several flexible working options. This policy applies to UNOPS personnel on all contract types.
- Mogadishu is not a Family Duty Station.
- UNOPS seeks to reasonably accommodate candidates with special needs, upon request.
- UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post.
- The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.It is the policy of UNOPS to conduct background checks on all potential recruits/interns.
Recruitment/internship in UNOPS is contingent on the results of such checks.
Contract type, level and duration
||Develops and implements sustainable business strategies, thinks long term and externally in order to positively shape the organization. Anticipates and perceives the impact and implications of future decisions and activities on other parts of the organization.(for levels IICA-2, IICA-3, LICA Specialist- 10, LICA Specialist-11, NOC, NOD, P3, P4 and above)
||Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.
||Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles.
||Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role).
||Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries.
||Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements.
||Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving.
||Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.
Background Information - UNOPS
UNOPS is an operational arm of the United Nations, supporting the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. Our mission is to help people build better lives and countries achieve sustainable development.
UNOPS areas of expertise cover infrastructure, procurement, project management, financial management and human resources.
Working with us
UNOPS offers short- and long-term work opportunities in diverse and challenging environments across the globe. We are looking for creative, results-focused professionals with skills in a range of disciplines.
With over 4,000 UNOPS personnel and approximately 7,000 personnel recruited on behalf of UNOPS partners spread across 80 countries, our workforce represents a wide range of nationalities and cultures. We promote a balanced, diverse workforce — a strength that helps us better understand and address our partners’ needs, and continually strive to improve our gender balance through initiatives and policies that encourage recruitment of qualified female candidates.
Work life harmonization
UNOPS values its people and recognizes the importance of balancing professional and personal demands.
Background information - AFR
Based in Copenhagen, Denmark, the Africa Region supports UNOPS country offices in the region, providing financial oversight of projects, procuring goods and services and managing human resources.AFR helps ensure that projects are executed to the highest standards, providing a shared knowledge base and ensuring that best practices and lessons learned are disseminated between projects across the entire region.
Somalia Country Office:
UNOPS Somalia Country Office (SOCO) has had a solid and continuous in-country expert presence successfully implementing programs since the mid-1990s, where it is currently undertaking various projects and initiatives in close collaboration with the Federal Government of Somalia (FGS), Federal Member States (FMS) and partners from the global donor community. UNOPS’ projects in Somalia focus on several key sectors that include infrastructure development, institutional capacity building, project management, advisory services, and procurement services. These projects cut across multiple sectors, including education, healthcare, national security, law enforcement, immigration services, justice, transport, and public works among others. UNOPS work in Somalia is geared towards driving growth and development in the country, a process that requires developing a close relationship with the FGS and the other development partners.
Through its involvement in Somalia’s development process, UNOPS is providing transparent and accountable solutions in the country’s state and nation-building process. In addition, UNOPS is also committed to implementing the United Nations Strategic Framework Somalia 2017 – 2020, with the aim of helping Somalia achieve the Sustainable Development Goals. UNOPS work within the context of these commitments means that the projects it implements in Somalia are specifically designed to provide long-term solutions in the country, leading to sustainable and inclusive growth.
What drives us is a passion to fight inequalities and to provide opportunities to those most vulnerable. This means we often work in the most challenging environments, building foundations for communities to function and people to live with dignity and respect.
To succeed here, he/she need to be able to combine creativity with the organizational skills to manage numerous different projects to tight deadlines simultaneously, as well as working with the different units to meet their expectations.