Finance and Administrative Assistant -GS6 – Mogadisho

Job Information

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    Category
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    Shift
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    Posted On Sep 5 ,2019
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    No. of Openings 1 opening
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    Job Level : Officer
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    Job Experience : 6 years

Job Description

1. Introduction

The UN Joint Programme for Local Governance and Decentralised Service Delivery (JPLG) is a 5-year programme implemented by the ILO, UN-Habitat, UNICEF, UNDP and UNCDF. Established in 2008, the programme has commenced its 3rd phase (2018 – 2023), the objective of the programme is the achievement, within Somalia and Somaliland, of local government institutions that contribute to peace and stability by effectively and accountably responding to the needs and rights of all Somalis. This is to be achieved through three outcomes i) Policy, legal and regulatory frameworks on local governance finalized ii) Local governments’ have the capacity to deliver equitable and sustainable services, promote economic development and peace iii) Local governments demonstrate improved engagement of citizens, with an emphasis on women and marginalized groups. The programme is aligned to the United Nations Strategic Framework (UNSF) Outcome 2.3: Strengthened local governance through the provision of basic and public services will contribute to peace and stability, and the National Development Plan (NDP) Priority 2: Peace, Security and Rule of Law, and the Comprehensive Approach to Security (CAS). The Programme places a strong emphasis on gender and women in local governance, human rights and good governance principles of transparency, accountability and participation.

Within the JPLG, ILO supports the Federal State Ministries of Interior and Public Works, Municipality of Mogadishu as well as target districts through institutional and organizational reform. ILO provides technical assistance and material support to help local governments to improve their functions as service providers and increase public investment in basic services and participation in local governance and development (communities, civic society and private sector).

2. Reporting line

Under the overall responsibility of the CO-Addis Ababa Director, the Finance and Administrative Assistant (FAA) will work under the guidance and technical supervision of the Project Manager of the project in Mogadishu, in collaboration with the Finance Unit of the CO-Addis Ababa and the ILO Regional Office for Africa. S/he will perform the following duties:

3. Main duties and responsibilities:

  • Establish a financial management system for the project based on the financial policy of the International Labour Organization;
  • Maintain financial documents for the project in orderly manner,
  • Compile, monitor and revise yearly specific budgets for the project with the supervision of the Project Manager;
  • Produce financial reports that show the details of project expenditures against budgets on a quarterly basis for purposes of monitoring and proper planning;
  • Regularly monitor project delivery and produce relevant reports, and prepare clear, user-friendly spreadsheets, reports and/or other supporting documentation.
  • Check and record financial transactions from multiple project budget lines for accuracy;
  • Check and record external and internal payment authorizations;
  • Organize data and information, and prepare and maintain records, documents and control systems for the monitoring and evaluation of the project;
  • Assist in issuing of external collaboration contracts and service contracts;
  • Advise the Project Manager in all aspects of accounts and financial control procedures in order to ensure strict compliance with ILO financial rules and regulations, as per guidance from the Financial Department of the ILO Regional Office for Africa;
  • Make the Project Manager aware of any financial/funding problems that may impact on the programme reaching its objectives;
  • Meet financial requests in a timely manner allowing for processing times;
  • Assist in providing responses in respect of accounting and audit queries that may be raised by the Donors, the verification unit of the Africa Regional Office and ILO HQ, related to accounting and/or financial transactions of the programme;
  • Organize workshops, trainings and meetings;
  • In line with ILO Procurement Rules, Requisition office supplies and equipment locally and abroad, and arrange for control of distribution and maintenance of inventory records;
  • Make travel arrangements, hotel reservations and prepare travel authorization forms;
  • According to ILO's rules, ensure discharge of financial responsibilities for the projects contractual obligations to third parties;
  • Carry out specific operational and control tasks for project implementation
  • Perform other financial or administrative duties as assigned by the supervisor.

4. Qualifications requirements: education, language, experience and competencies.

Education: Completion of secondary school education, plus formal training in accounting and/or finance from a recognized commercial school or equivalent.

Experience: Six years of progressively responsible experience in Finance and administration.

Languages: Excellent command of English and Good knowledge of Somali.

Required Competencies:

· Extensive knowledge in appropriate software such MS including Excel and Word processing.

· Extensive knowledge of financial rules regulation and accounting principles.

· Extensive knowledge of standard administrative procedures.

· Ability to communicate effectively both orally and in writing.

· Good organizational skills.

· Ability to create and maintain electronic and paper filing systems.

· Ability to produce clear financial reports.

· Demonstrated analytical skills, high standards of ethical conduct including confidentiality, accuracy and attention to details.

· Ability to work on own initiative as well as a member of a team.

· Knowledge of operations in an UN organization would be an advantage

How to apply:

“Assessed candidates who will be considered as appointable but not selected for this position can also be offered to be assigned on another temporary position at the same or at a lower grade provided that said candidates possesses the minimum qualifications for this position”.

Recruitment process

Please note that all candidates must complete an on-line application form. To apply, please visit the ILO Jobs website. The system provides instructions for online application procedures.

Fraud warning

The ILO does not charge any fee at any stage of the recruitment process whether at the application, interview, processing or training stage. Messages originating from a non ILO e-mail account - @ilo.org - should be disregarded. In addition, the ILO does not require or need to know any information relating to the bank account details of applicants.

Skills: