Job Information
Job Description
Background UNDP is committed to making gender equality, a basic human right and a necessity for a sustainable world, a reality. Women’s empowerment and gender equality are vital to achieving the 2030 Agenda for Sustainable Development, which envisions a world “of universal respect for human rights and human dignity” in which “every woman and girl enjoys full gender equality and all legal, social and economic barriers to their empowerment have been removed.” The UNDP Gender Equality Strategy 2018-2021, the third such strategy, provides a road map to elevate and integrate gender equality into all aspects of UNDP’s work to reduce poverty, build resilience and achieve peace in communities and territories, helping to accelerate progress towards the 2030 Agenda. In particular, the strategy delineates the UNDP commitment to: a) Strengthen UNDP interventions tackling structural changes that accelerate gender equality and women’s empowerment; b) Strengthen the integration of gender equality into UNDP’s work on the environment, energy and crisis response and recovery; c) Better align UNDP programming with the centrality of gender equality and women’s empowerment to the achievement of sustainable development; and d) Build upon institutional mechanisms for gender mainstreaming such as the Gender Equality Seal and the Gender Marker, which provide measurable standards and incentives to drive development progress. Somalia is launching its new National Development Plan (NDP9) as its roadmap to achieve peace and inclusive development. The Ministry of Women and Human Rights Development (MOWHRD) wants to ensure that women are key participants and recipients in the implementation of this plan. UNDP Somalia, in line with its corporate mandate, is fully committed to strengthening the capacity of the MOWHRD, in partnership with other UN agencies, to contribute to the achievement of the Gender Equality and Women Empowerment (GEWE) agenda. The Federal Government of Somalia’s commitment to the GEWE agenda is sealed through the endorsement of the Somalia Women’s Charter which captures a joint commitment by Somalia women representing government entities, civil society organizations, academia, women networks, and marginalized women – including women with disabilities. The Charter reflects a strong commitment to transformational change.
Within this context a Project Initiation Plan has been developed to support the Ministry of Women and Human Rights Development to implement start up activities towards the establishment and building of its capacity as the driver of GEWE initiatives across key stakeholders. The initiation plan will support the formulation of a full project document that will assist the Ministry to enhance its capacity to address the structural barriers that hinder GEWE through implementation of new legislations across targeted key stakeholders, whilst effectively monitor, evaluate and report – based on real evidence – implementation of GEWE policies. The Gender Officer is required to support the implementation of the Project Initiation Plan. He/She will support the Project Manager of the Initiation Plan of the Gender Equality and Women’s Empowerment Project in ensuring the effective implementation of activities of the plan. Duties and Responsibilities
Summary of key functions:
- Effective implementation of all PIP operations
- Effective and accurate financial resources management
- Efficient procurement and logistical services management
- Efficient support to tasks related to advocacy, programming, monitoring and evaluation, and representation
Ensures effective implementation of all PIP operations focusing on achievement of the following results:
- Provide Technical Assistance and oversee the implementation of all work carried out in partnership with the Gender and other focal ministries.
- Facilitate close partnership and engagement with selected NGOs and Civil Society Organizations, Religious Leaders, youth and the media in targeted areas.
- Provide Technical Guidance and oversee the implementation of all work with the partners on gender equality and women’s empowerment.
- Ensure compliance of operations with UNDP rules, regulations and policies, implementation of project operational strategies and monitoring achievement of results.
- Establishment of collaborative arrangements with project partners and appropriate operational partnership arrangements.
- Knowledge building and sharing with regards to management and operations of the project. Proper project-filing system.
- Timely follow up of routine actions and deadlines.
- Organization of trainings for the operations/ projects staff on programme issues.
Ensures effective and accurate financial resources management focusing on achievement of the following results:
- Ensure accountability of the use of all project funds.
- Provide leadership in overseeing effective provision of services to counterparts including fair and transparent. procurement, efficient logistics and sound financial management.
- Proper planning and expenditures tracking in accordance with UNDP rules and regulations.
- Proper and timely preparation of regular accurate financial reports for UNDP, donors and counterparts.
- Ensure strict and consistent application of UNDP rules and regulations
Ensures efficient procurement and logistical services management focusing on achievement of the following results:
- Project compliance with corporate rules and regulations in the field and management of procurement processes including sourcing strategy, supplier selection and evaluation, quality management and performance measurement, in liaison with UNDP procurement unit.
- Management of contracts and contractors and legal implications in accordance with UNDP rules and regulations.
- Proper management of project assets, facilities and logistical services.
- Planning, organization and oversight of the necessary administrative and other logistical support to consultancy missions, workshops, overseas learning and other project activities.
Ensures efficient support to tasks related to financial management, advocacy, programming, monitoring and evaluation (M&E), and representation focusing on achievement of the following results:
- Supports gathering of data/information for project monitoring and evaluation processes ensuring compliance with UNDP M&E requirements in reporting on programme results and progress towards outcomes. Ensure proper monitoring and evaluation procedures are instituted in all PIP activities Develop annual workplan, budget, draft report and other document for the management and reporting of project activities.
- Ensure proper monitoring of PIP progress against annual work plans and budget Coordinate and oversee the preparation of the substantive and operational reports from the PIP
- Manage the accurate and timely reporting on the progress of the project with a specific focus on the activities and funds utilized.
- Monitory project inventory, attendance records, filing system. Assure correct personnel management and procurement of goods and services
- Ensure overall accountability for the use of project funds as well as the strict and consistent application of UNDP rules and regulations in all project operations.
- Provide leadership in overseeing the effective provision of services to counterparts including fair and transparent procurement, efficient logistics and sound financial management.
- Ensure the integrity of financial systems and directly oversee the administrative, financial and budgetary aspects of the project and advise the PIP Manager accordingly.
- Develop project budgets and implement the project in accordance with the budget.
- Maintain field level financial accountability through regular liaison with field staff, monitoring payment requests from the field and ensuring timely and regular payment
Competencies
Innovation Ability to make new and useful ideas work
Leadership Ability to persuade others to follow
People Management Ability to improve performance and satisfaction
Communication Ability to listen, adapt, persuade and transform
Delivery Ability to get things done while exercising good judgement
Knowledge Management and Learning Promotes knowledge management in UNDP and a learning environment in the office through leadership and personal example
Development and Operational Effectiveness
Ability to plan, prioritize and deliver tasks on time; participate effectively in a team; manage complex problems proactively and effectively, including responses to field based emergencies; in-depth practical knowledge of inter-disciplinary development issues; proven networking, team building, organizational and communication skills; IT competencies in Word, Excel, Power Point and the internet
Project Management
Builds strong relationships with clients, focuses on impact and result for the client and responds positively to feedback; consistently approaches work with energy and a positive, constructive attitude; demonstrates strong analytical and management skills; demonstrates openness to change and ability to manage complexities; remains calm, in control and good humored even under pressure; acceptance of additional responsibilities and capacity to work under pressure
Required Skills and Experience
Education Master’s degree in social policy, public policy, politics, economics, development studies or a related area.
Experience
- Minimum of 2 years of progressively responsible professional experience in recovery and development, with special focus on addressing the promotion of gender equality and women’s empowerment in crisis and post-conflict countries.
- Knowledge of Somalia context is an asset.
- Demonstrated effectiveness in a project management role.
- Strong IT skills.
- Experience with ATLAS or another platform for enterprise financial resource management an asset.
- Previous experience with UNDP or UN Women preferred and good knowledge of UNDP rules and procedures is desirable
- Strong diplomatic skills in handling counterpart relations
Languages Fluency in written and spoken Somali and English
Other This is a non-staff contract under the Service Contract modality of hiring of the UNDP. Individuals engaged under a Service Contract serve in their individual capacity and not as representative of a government institution, corporate body or other authority external to UNDP. The incumbent shall not be considered as staff of UNDP, the UN common system or the government and are therefore not entitled to any diplomatic privileges or any other special status or condition Disclaimer Important applicant information
All posts in the SC categories are subject to local recruitment.
Applicant information about UNDP rosters
UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements. Workforce diversity
UNDP is committed to achieving diversity within its workforce, and encourages all qualified applicants, irrespective of gender, nationality, disabilities, sexual orientation, culture, religious and ethnic backgrounds to apply. All applications will be treated in the strictest confidence. Qualified Somalia women are strongly encouraged to apply
