Human Resource/Admin Assistant – Mogadisho

  • Full time
  • 1 year ago
  • / Monthly

Job Information

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    Category
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    Shift
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    Posted On Jun 8 ,2020
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    No. of Openings 1 opening
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    Job Level :
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    Job Experience : 1 year

Job Description

Background

DRC has been providing relief and development services in the Horn of Africa since 1997. Using a human rights framework, the DRC Somalia operations focuses mainly on people who are affected by displacement, including refugees, internally displaced, and migrant.

Danish Demining Group (DDG) is a specialized unit within DRC which implements mine action and armed violence reduction (AVR) programmes. DDG’s mandate is ‘to create a safe environment free from armed violence and the remnants of conflict’, and DDG does this via a programmatic focus on four key sectors: Security Systems Reform, Small Arms and Light Weapons (SALW) management, Mine Action and Conflict Management.

Overall Purpose of the role:

This role has an area focus and responsible for performing specific HR & Admin functions. The post holder will be responsible for performing general Human Resources and Administration functions, playing a key role in the overall HR functions including staff recruitment, contracts preparations, staff leaves/attendance and time-sheets tracking.

Responsibilities:

Human Resources:

  • Assist in ensuring staff compliance with human resources polices, as per DRC’s Operations Handbook and HR policies and guidelines.
  • Ensure that leave, recruitment and training trackers are updated on a regular basis.
  • Monitor staff attendance and ensure that all monthly attendance reports are filed on time.
  • Assist in communicating with interview candidates and scheduling for written tests and oral interviews.
  • Prepare employee contracts.
  • Responsible for ensuring all HR files are accurate, complete and up to date such as personnel files, medical insurance, attendance report etc.
  • Assist managers and staff on effective performance management and administer the collation of performance management documentation
  • Coordinates the daily activities of Cooks & Cleaners
  • Ensure new staff receive an appropriate orientation and induction including schedules.
  • Ensure exit and clearance is carried out for exiting staff.
  • Support staff development activities including promoting the DRC Learning Catalogue.

Administration:

  • Ensure that all office systems and equipment (power, water, telephone, etc.) are in good working order. Payment of office and guest house bills.
  • Responsible for office supplies.
  • Responsible for necessary repairs & maintenance for office and guesthouse in a timely manner in coordination with the Logistics staff.
  • Manage all contract arrangements with lessors and ensuring that contractual obligations are adhered to.
  • Establish central mail recording system and filing system.
  • Maintain office notice boards
  • Ensure that DRC staff have Identification cards (ID).
  • Facilitation of accommodation booking for new arrivals and ensure suppliers invoiced and payments done on time.
  • Responsible for facilitating document approvals from the senior management (CD, HoPs, HoSS & AMs) staying in Mogadishu and sending back to the requestors.
  • Support area events such as meetings, briefings and work-related training in DRC office
  • Manage staff lunch contributions and Guards food including regular inspection of kitchen facilities.
  • Maintain availability of admin forms in the front desk.
  • Responsible for ensuring all Admin files are accurate, complete and up to date such as visas, utilities etc.
  • Any other tasks assigned by the line Manger.

The responsibilities listed in the JD are not exhaustive and may be readjusted according to operational needs but will remain in line with the overall purpose of the role.

Education, experience & technical competencies

  • Diploma in Business Administration or equivalent professional qualification.
  • Minimum one-year experience in similar position with an INGO preferably in Somalia context
  • Excellent organization skills, self-motivated, proactive and able to accomplish set deadlines
  • Good computer skills-especially Excel spreadsheet and able to work with formulas, power point and word

ABOUT YOU

In this position, you are expected to demonstrate DRC’s five core competencies:

  • Striving for excellence: You focus on reaching results while ensuring an efficient process.
  • Collaborating: You are a strong networker and enjoy working with many different types of stakeholders, you involve relevant parties and encourage feedback.
  • Taking the lead: You take ownership and initiative while balancing the role of advisor and taking leadership
  • Communicating: You write and speak effectively and honestly and display political and cultural sensitivity, including ability to adapt well to local cultures
  • Demonstrating integrity: You act in line with our vision and values.

Conditions

Availability:         July 2020

Duty station:         Mogadishu

Reporting to:        Area Manager-Mogadishu

Duration:              7 Months with Possibility of extension

Contract:              This position is graded as Band NM – I2 for qualified national staff and the terms of employment will be in accordance with DRC terms for national staff.

THE POSITION IS OPEN TO NATIONALS ONLY.

Gender Equality: DRC is committed to achieving gender parity in staffing at all levels. In light of this, women candidates are particularly encouraged to apply to bridge the gender gap.

Equal Opportunities: DRC is an equal opportunity employer. We value diversity and we are committed to creating an inclusive environment based on mutual respect for all employees. We do not discriminate on the basis of age, sex, disability status, religion, ethnic origin, colour, race, marital status or other protected characteristics.

Commitments

DRC adheres to the Core Humanitarian Standards. All staff are required to contribute to the achievement of these standards.

DRC has a Humanitarian Accountability Framework, outlining its global accountability commitments. All staff are required to contribute to the achievement of this framework.

For general information about Danish Refugee Council, please visit www.drc.ngo

Application

Interested candidates who meet the required qualifications and experience are invited to submit updated CV and cover letter explaining their motivation and why they are suited for the post. We only accept applications sent via our online-application form on www.drc.ngo under Vacancies.

Please forward the application and CV, in English through the online application on www.drc.ngo  under Vacancies no later than 19th June 2020.

DRC as an employer By working in DRC, you will be joining a global workforce of around 8000 employees in 40 countries. We pride ourselves on our:

  • Professionalism, impact & expertise
  • Humanitarian approach & the work we do
  • Purpose, meaningfulness & own contribution
  • Culture, values & strong leadership
  • Fair compensation & continuous development

Read more here about what our employees say about working in DRC. DRC’s capacity to ensure the protection of and assistance to refugees, IDP’s and other persons of concern depends on the ability of our staff to uphold and promote the highest standards of ethical and professional conduct in relation DRC’s values and Code of Conduct, including safeguarding against sexual exploitation, abuse and harassment. DRC conducts thorough and comprehensive background checks as part of the recruitment process. Visit drc.ngo to read more about what we do to secure robust safeguarding mechanisms. If you have questions or are facing problems with the online application process, please visit drc.ngo/jobsupport.

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