Logistics & Administration Coordinator – Mogadisho

Job Information

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    Category
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    Shift Morning
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    Posted On Mar 18 ,2021
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    No. of Openings 1 opening
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    Job Level :
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    Job Experience :

Job Description

Job Description

All NRC employees are expected to work in accordance with the organisation’s core values: dedication, innovation, inclusivity and accountability. These attitudes and believes shall guide our actions and relationships.

Roles and Responsibilities

Generic:

  • Ensure that the country set up for logistics complies with NRC Logistic handbook, policies and donor requirements
  • Lead the logistics and administration management
  • Undertake medium- and long-term planning vis-à-vis logistics requirements
  • Capacity building and support of logistic and non-logistic staff with logistical responsibilities
  • Conduct periodic compliance checks and implement quality control measures of country logistic functions
  • Ensure proper donor compliance and internally reporting is accurately documented
  • Ensure that NRC’s resources are utilised in most efficient and effective ways
  • Ensure anti-corruption, transparency and cost-efficient focus in procedures and trainings
  • Establish filing systems/archives according to NRC logistics and administration standards in all offices
  • Contribute to the identification of opportunities to implement cash-based interventions and market-based programmes by participating in assessments and response analysis discussions.

Specific

Procurement:

  • Implement effective procurement planning with the aim to establish a reliable, consistent and effective supply chain within the country programme
  • Actively work with Area Offices and Specialists to standardise specifications and evaluation criteria across the operation
  • Drive the identification and establishment of procurement categories that will benefit from the contracting of long-term/ framework agreements
  • Provide the necessary monthly logistics reports including informed analysis of these for management decision-making
  • Push the reduction of lead times in the procurement process while improving the quality of the procurement processes
  • Responsible for ensuring continuous existence of and updated agreements with suppliers and identify areas of improvement
  • Responsible for ensuring regular market surveys are undertaken in the country programme

Warehousing:

  • Ensure that NRC’s system for stores and warehouse management are in place for receiving and dispatching items
  • Improve the accuracy and frequency of stock reporting
  • Enforce routines to prevent the build-up of dead stock
  • Conduct spot checks on storage points around the country

Asset & Inventory Management:

  • Ensure that NRC’s system for asset management are in place for tracking and maintaining items
  • Implement a centralised asset registration mechanism for new assets and lead the clearing up of existing asset tracking lists
  • Consolidate and standardise assets across the different categories and offices
  • Establish routines and maintenance contracts to ensure that assets are correctly maintained in line with manufacturer instructions
  • Implement mechanism for planning the replacement of assets and eventual disposal

Fleet Management:

  • Ensure that NRC’s system for fleet management are in place for ensuring a safe and cost-effective fleet of vehicles
  • Implement vehicle reporting and tracking platform to improve reporting and visibility
  • Ensure that routines are in place for the induction and training of all drivers to ensure drivers are aware of their responsibilities and drive in a safe and economical manner
  • Improve the availability and effectiveness of the existing fleet

Administration:

  • Ensure that NRC country office and guesthouse are managed/maintained to the NRC standards, and develop and or review standards for NRC services in such premises where required
  • Ensure that the administration teams maintain good systems and practices in the management of flights, accommodation and events
  • Ensure that the administration team at country office process the relevant applications to government offices to facilitate visas, registrations, imports, etc. in a timely and effective manner
  • Lead the management meetings, workshops and other public events at the country office.\

Qualifications

  • Bachelor’s Degree in business, procurement, logistics, supply chain or related field
  • Minimum 3 years of experience from working as a Logistician in a humanitarian/recovery context
  • Previous experience from working in complex and volatile contexts
  • Documented results related to the position’s responsibilities
  • Knowledge about own leadership skills/profile
  • Fluency in English, both written and verbal
  • Ability to follow policies and procedures and work systematically
  • Ability to train, mobilize, and manage staff
  • Able to work in a team, and motivate others
  • Able to analyze information, prioritize and take decisions and responsibility
  • Excellent organization and planning skills
  • Able to work well under pressure and frequent travel to field offices
  • Keen to work in a busy environment, and take pride in working hard and achieving results
  • Strong computer skills, especially in Excel and web-based database and use of email
  • Strong English language skills, both written and verbal
  • Experience with staff training, development, coaching, and mentoring

Personal Qualities

  • Managing resources to optimize results
  • Managing performance and development
  • Analyzing
  • Handling insecure environments
  • Empowering and building trust

What we can offer

  • Untill December with the possibility of extension
  • A Competitive salary and benefits according to national staff terms and conditions
  • Grade:  7 in NRC's grade structure
  • Duty station:  Mogadishu, with frequent travel to the field

NRC may be required to verify the identity of its partners and to check that its partners have not been involved in illegal activities. NRC reserves the right to use electronic screening tools for this purpose.

NB: All employees of the Norwegian Refugee Council should be able to adhere to our Code of Conduct and the four organizational values: Dedicated, innovative, inclusive and accountable​.

About Us

The Norwegian Refugee Council (NRC) is an independent humanitarian organisation helping people forced to flee. We work in crises across 31 countries, providing emergencies and long-term assistance to millions of people every year. We stand up for people forced to flee, advocating their rights. NORCAP, our global provider of expertise, helps improve international and local ability to prevent, prepare for, respond to and recover from crises. NRC also runs the Internal Displacement Monitoring Centre in Geneva, a global leader in reporting on and advocating for people displaced within their own country. Employment with NRC may lead to employment in or deployment to Regions, Countries, Areas or Offices that may be host to considerable health, safety and security risks. NRC takes this very seriously and we have procedures in place to reduce known risks, but will never be able to take away all risks.

Skills: