Logistics Assistant – Garowe

  • Garowe
  • Full time
  • 5 months ago
  • / Monthly

Job Information

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    Category
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    Shift
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    Posted On Aug 15 ,2020
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    No. of Openings 1 opening
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    Job Level :
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    Job Experience : 3 years

Job Description

Norwegian Refugee Council (NRC) is currently looking for professionally confident, self-motivated, experienced and committed team player for the post Logistics Assistant - based in Garowe, Somalia. 

We are particularly looking for a positive individual with strong communication skills, who can build trust and confidently navigate both internally and externally at different levels.

NRC in Somalia NRC has been active in Somalia since 2004 with four area offices in Kismayu, Mogadishu, Garowe and Hargeisa, providing protection and humanitarian assistance to refugees, internally displaced persons and returnees in Somaliland, Puntland, South Central and Jubbaland regions. NRC offers a comprehensive response for returnees and IDPs of high need, addressing their food security, livelihood, shelter, education, ICLA, and water, hygiene and sanitation needs and also responding to emergencies through NRC’s five core competences; Shelter, Education, Food Security and Livelihoods, WASH and Information, Counselling and Legal Assistance (ICLA).   Due to the current COVID-19 outbreak, the recruitment process and start date may be delayed. Nevertheless, we encourage qualified candidates to apply and we will inform shortlisted applicants of any changes as the process evolves. Thank you for your understanding.

Duties and responsibilities

Generic responsibilities;

  • Adhere to NRC policies, tools, handbooks and guidelines 
  • Assist with the implementation of the support function portfolio according to plan of actions
  • Prepare and develop status reports as required by management
  • Ensure proper filing of documents 
  • Promote and share ideas for improvement of the support function

Specific responsibilities;

  • Ensure all procurement processes are in compliance with logistics handbook and donor requirements.
  • Preparation of RFQs, getting quotations, prepare bid analysis and upload POs into agreso systems to seek approvals.
  • Draft supplier’s contracts including field and office vehicles
  • Receive supplier’s invoices and submit payments to finance department accordingly
  • Maintain updated contract management form
  • Liaise with suppliers to ensure prompt and accurate delivery of goods and services.
  • Assist with Organizing of transport of materials according to procedures on a timely manner
  • Ensure accurate stock and asset list and reports are sent to the logistics officer on a timely manner.
  • Ensure there is a proper filing system for procurement documents for easier retrieval and when needed and also an archive for old documents.
  • Facilitate the receiving and dispatching of supplies and project materials to the respective field offices on a timely manner.
  •  Responsible office permanent and temporary vehicles for day to day movements and preparing their payments in right time
  • Monitor office generator log sheet, daily fuel consumption and preparing monthly reports
  • Any other duties assigned by your supervisor
Qualifications

Higher National Diploma in Business Administration and/or Logistics related field preferred Minimum of 3 years of experience in a similar role Experience working as Logistics in a humanitarian/recovery context Previous experience from working in complex and volatile contexts

Documented results related to the position’s responsibilities Knowledge of English and local Language-Somali Knowledge of the context in Puntland Somalia is an essential Experience of working with INGO in a similar capacity will be an added advantage

Personal qualities
  • Excellent communication (spoken and written) skills, including the ability to explain and present complex technical information
  • Ability to work independently in a result oriented multi-tasking and multi-cultural environment and manage conflicting priorities.
  • Team work
  • Cultural awareness and experience of working of different stakeholders
  • Excellent interpersonal skills
  • Language: Fluency in written and spoken English is essential
  • Accurate and keen to detail
We can offer

Contract period: 3.5 months, extension depends on performance and fund availability.

Salary/benefits: According to NRC’s salary scale and terms and conditions Duty station: Garowe

NRC may be required to verify the identity of its partners and to check that its partners have not been involved in illegal activities. NRC reserves the right to use electronic screening tools for this purpose.

NB: All employees of the Norwegian Refugee Council should be able to adhere to our Code of Conduct and the four organizational values: Dedicated, innovative, inclusive and accountable

QUALIFIED FEMALE CANDIDATES ARE PARTICULARLY ENCOURAGED TO APPLY!!!

Skills: