National Logistics Assistant – Hargeisa

  • Hargeisa
  • Full time
  • 2 months ago
  • / Monthly

Job Information

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    Category
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    Shift morning
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    Posted On Aug 2 ,2021
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    No. of Openings 1 opening
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    Job Level : Executive
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    Job Experience :

Job Description

LH013 Logistics Assistant (1 position) Duty Station: Hargeisa Availability: As soon as possible Post Category: Assistant Group Classification: 3 Reporting Line: The Logistics Assistant will be under the direct supervision of International Logistics Assistant based in Hargeisa and will report directly to him/her.

Main Tasks and Responsibilities:

  • To provide a wide range of administrative and executive support to the General Support Section with the ability to perform these tasks independently or with little supervision, in line with Standard Operating Procedures;
  • To work in the warehouses, to provide correct storage and preservation of Mission items, and assist in the update and control of the inventories;
  • To ensure all Mission items are properly identifiable and/or tagged;
  • To ensure identification of items not fit for purpose, to liaise with other Technical Units for that purpose, for items out of Technical capability;
  • To participate in the export and import projects, and other in-mission cargo transports, namely as interlocutor with Local Authorities, to produce draft documents, to control the good development of the processes;
  • To assist in organising and executing land transportation of cargo;
  • To assist in the preparation of cargo for expedition, and to receive cargo by executing quantity and quality control;
  • To assist the execution of Mission assets maintenance – first and second level – and providing support in third level, as required;
  • To support the Project Managers during Market Surveys;
  • To support the Project Managers in the Quality Control of the contracts in place;
  • To support the Project Managers with Invoices Verification, and production of documents necessary for the good execution of the contracts;
  • To keep track, register and archive all documentation generated at all stages of contract implementation;
  • To maintain good order in the General Support Section physical archives, undertake documents archiving in M-Files data management system and ensure record-keeping;
  • To assist in the Vehicles Fleet Management and Maintenance, including any hands-on task as required by GSS Travel Subsection in coordination with Line Manager;
  • To submit reports;
  • The main duty location will be in Hargeisa and the secondary in Bossaso, in the offices of the Mission on the two cities;
  • To be available to participate in field trips across the Mission area (Somalia, Somaliland, Kenya) as required;
  • Advise Project Managers on basic Logistic Rules and Procedures, in order to ensure compliance with Standard Operating Procedures;
  • Contribute to mission reporting in the area of competence;
  • Contribute to the identification of lessons and best practice in the area of competence;
  • Take account of gender equality and human rights aspects in the execution of tasks;
  • Perform any other tasks assigned by the line manager.

Essential Qualifications and Experience:

  • Successful completion of secondary education attested by a certificate; AND
  • After having fulfilled the education requirements, a minimum of 3 years of professional experience in a relevant field of work.

Essential Knowledge, Skills and Abilities:

  • Good English writing and editing skills, with proficiency in Microsoft Word, PowerPoint, Excel, Outlook, and the Internet;
  • Good communication and analytical skills in both written and spoken English; must be able to express him/herself clearly and concisely in written and oral form;
  • Good language skills in the local languages;
  • Good understanding of logistic principles and processes;
  • Honesty and integrity; strong sense of confidentiality and discretion in dealing with staff-related matters and financial issues;
  • Proven interpersonal skills and the ability to harmoniously work in a multi-cultural, multi-ethnic team with sensitivity and respect for diversity;
  • Strong organizational skills and ability to effectively perform the assigned tasks in a dynamic environment;
  • Continuous improvement attitude; ability to learn and apply new concepts;
  • Ability to manage time effectively in order to ensure that tasks are completed within the given timelines;
  • Ability to adapt to different situations and to efficiently respond under high-pressure circumstances, while still acting with courtesy;
  • Must be capable to work both indoors and outdoors under extreme conditions, and to load and move heavy equipment as required with adequate tools;
  • Working schedule is day shift with flexibility to respond to urgent and/or after-hour needs. May be required to work on shift during Weekends and Holidays as required;
  • A valid EU category “B” driving license or equivalent.

Desirable Qualifications and Experience:

  • A professional qualification in Logistics, Business Administration, Procurement/Purchasing & Supply chain, Engineering, Maintenance or equivalent;
  • Previous work experience with an international and/or government organisation
  • Good knowledge of the local market and of suppliers’ databases;
  • Understanding of EU procurement procedures and regulations;
  • Experience in Enterprise Resource Planning programs, namely in Inventory Management;
  • Ability to provide basic CIS (Communications and Information Systems) support to colleagues in the Duty Station – hardware and software wise;
  • A valid category “C” driving license or equivalent.

Special Note:

Mandatory requirement to pass security clearances and medical checks.

How to Apply

Applicants need to satisfy the legal requirements for employment in Somaliland.

Additional information and application form are available at https://www.eucap-som.eu/eucap-jobs/

Skills: