Job Description

OVERVIEW OF CTG

CTG support and manage humanitarian projects in fragile and conflict-affected countries around the world. With past performance in 15 countries – from the Middle East, Africa, Europe, Asia and Central and South America – we offer a holistic fabric of project management, implementation and support. Skilled in emergency response to crises such as the Ebola outbreak in West Africa, we have the ability to act quickly (crisis response teams can be on the ground in 24 hours) and to establish structured operations in high-risk environments. CTG recruit and manage qualified, skilled teams with extensive experience operating in challenging conditions.

OVERVIEW OF THE POSITION

An estimated 4.6 million people require humanitarian assistance including 1.5 million reported to be in emergency and crisis, 294,000 children are acutely malnourished and the risk of disease water outbreak is real and protection concerns have increased across the country due to protracted conflict, drought, flooding and IDP evictions. Sustained humanitarian response especially WASH is required to prevent further deterioration of food security and nutrition situation.

International Organization for Migration, UN Agency for Migration is collaborating with the Ministry of Energy and water Resources Federal government to improve access to water and sanitation services in IDPs, rural communities and reduce infant and under 5 mortalities caused by Water, Sanitation and Hygiene (WASH) related diseases. IOM WASH activities includes Emergency water delivery through voucher system and cash-based intervention, construction/Rehabilitation of strategy water supply system for multiple water use for both humans and livestock, community mobilization and awareness-raising on health and hygiene and promote Open Defecation Free (ODF) practices through the Community-Led Total Sanitation (CLTS) approach. The Institutional strengthening and project sustainability activities include training of key government staff on water quality monitoring and the beneficiary communities on essential Operation and Maintenance (O&M).

Under the overall supervision by Senior Programme Coordinator, and under the direct supervision of Project Manager (WASH and Shelter) in close collaboration and consultation with other units as well as the members from the WASH Cluster, the incumbent will provide administrative support, supervision of the project implementation and monitoring/ tracking the financial management and report directly to the IOM WASH project Manager under Preparedness and Response Division (PRD).

GENERAL FUNCTIONS

Role objective:

1. Provide guidance and coordinate with the implementing partners and service providers to ensure procurement of the WASH supplies and payment are timely delivered including follow-up and tracking,
2. Follow up of Implementing partner payments including preparing submitting and controlling and tracking in close collaboration with field team
3. Follow up with field team and finance unit to ensure preparation and liquidation Imprest/petty cash are done according procedures and timely manner.
4. Manage inventory of WASH supplies and asset movements in close collaboration with COS team, field team and service provider
5. Ensure compiling project documents, references, partners financial documents
6. Provide regular updates and correspondence to the project Manager and IOM WASH team on the WASH financial expenditure and advice in close collaboration and coordination with finance and procurement unit.
7. Facilitate that all the WASH projects meet their intended scope, time, quality and budget. Notify in a timely manner of any change request pertinent and inform of any delay or workaround required for timely completion of activities.
8. Support financial management of projects in line with internal and donor requirements. Ensuring that the budget lines are respected and monitor burn rates for the effective use of the funds.
9. Prepare and or review technical specifications, BoQs, drawings of the WASH infrastructure planned to be implemented as necessary in order to guarantee quality of the output and alignment to international and national standards and donor requirements.
10. Draft and Manage MoUs / contracts with service providers and implementing partners. Work closely with the administrative units of IOM to ensure adequate contracts management; close out procedures and final payments to the contractors.
11. Plan, implement and monitor procurement and ensuring that the resources are properly utilizing effectively to provide services to the beneficiaries.
12. Ensure there’s effective and active communication with all the relevant stakeholders. Prepare and submit regular progress reports to the Programme Manager (WASH) indicating progress, constrains and requirements for procurement and financial of the projects across Somalia.
13. Ensure timely and accurate financial reporting and documentation of all programme activities this includes both projectization. Consolidate and submit monthly, quarterly, midyear and annual donor reports, contribute inputs to project documents, visibilities as well to all internal and external audit.
14. In coordination with the Programme Manager/Coordinator (WASH), ensure that any needed operational agreement or authorization are obtained
15. Participate other activities related to the project as deemed by management and represent WASH unit in close collaboration and coordination with other WASH staff members.
16. Assist in resource mobilization for WASH by identifying funding opportunities in general and budgeting
17. Assist WASH for periodical communications with the donor as well as the media
18. Coordinate field visits by WASH staff members for logistics and administrative issues.
19. Performs such other duties as may be assigned

Project reporting:

Project Manager (WASH)

Team management:

This role does not have team management responsibility

ESSENTIAL EXPERIENCE

Education:

Bachelor's degree in in Water Resource Management, international relationship, Public Health or related field with 2 years of experience in Water and sanitation sector and/or community development in a reputed organization or company in Somalia.

Work experience:

Minimum of 2 years of demonstrable relevant Water & Sanitation experience.

Geographical experience:

Minimum of 5 year of experience in Africa (essential).

Languages:

Fluency in English (essential) and Somali (essential).

Key competencies:

The incumbent is expected to demonstrate the following values and competencies:

Values

• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.

• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.

• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators level 2

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.

• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.

• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.

• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.

• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators level 2

• Leadership: provides a clear sense of direction, leads by example and demonstrates the ability to carry out the organization’s vision; assists others to realize and develop their potential.

• Empowering others and building trust: creates an atmosphere of trust and an enabling environment where staff can contribute their best and develop their potential.

• Strategic thinking and vision: works strategically to realize the Organization’s goals and communicates a clear strategic direction.

Other relevant information:

Internals of the Organization and NMS candidates, as well as external female candidates, will be considered as first-tier candidates. This vacancy is also open to second-tier candidates.

The appointment is subject to funding confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or Passport/National identification, and security clearances.

How to apply:

Interested candidates should submit CV and a cover letter (in one document) indicating the the Vacancy Number (VAC No.), Position Title and the Duty Station through the online application on CTG system.

Posting period:

From .10.09.2019 to 24.09.2019