Operations Assistant – Mogadisho

  • Full time
  • 2 years ago
  • /

Job Information

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    Posted On May 2 ,2019
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    No. of Openings 1 opening
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    Job Level :
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    Job Experience :

Job Description

OVERVIEW OF CTG CTG support and manage humanitarian projects in fragile and conflict-affected countries around the world. With past performance in 15 countries – from the Middle East, Africa, Europe, Asia and Central and South America – we offer a holistic fabric of project management, implementation and support. Skilled in emergency response to crises such as the Ebola outbreak in West Africa, we have the ability to act quickly (crisis response teams can be on the ground in 24 hours) and to establish structured operations in high-risk environments. CTG recruit and manage qualified, skilled teams with extensive experience operating in challenging conditions.  
  UNMAS United Nations Mine Action Service (UNMAS) is a division of the Office of Rule of Law and Security Institutions (OROLSI) in the Department of Peacekeeping Operations (DPKO). UNMAS is mandated by the United Nations General Assembly (RES/68/72) to ensure an effective, proactive and coordinated response to the problem posed by a wide range of explosive hazards. Legislative mandates also recognize UNMAS technical expertise in responding to threats posed by unsecured and unsafe conventional weapons and ammunition stockpiles. As an office within DPKO, UNMAS supports peacekeeping and special political missions in accordance with Security Council mandates. UNMAS as a component of the United Nations Support Office in Somalia (UNSOS) provides explosive hazard management capacities, including mitigation, to AMISOM as part of a logistical support package. Non-lethal tactical advice and analysis is delivered by UNMAS technical advisors located in each AMISOM Sector Headquarters and at AMISOM Force Headquarters, who support AMISOM planning and operations. UNMAS support includes both enabling (“operate in spite of IEDs”) and response (“defeat the device”). As a component of the UN Mission in Somalia (UNSOM) UNMAS also supports the Federal Government of Somalia, including the Somali Police Force, Somali Explosive Management Authority and National Security Advisor.
  Role objective: Under the supervision of the Project Manager for Humanitarian Explosive Management (HEM), the Operations Assistant will be imbedded in to the office of Somali Explosive Management Authority (SEMA) and he/she will be responsible for providing coordination, information management and secretariat support to the office of the national mine action authority in Mogadishu, Somalia regarding regulation, coordination and management of explosive hazards. The Operations Assistant will also be reporting to the director general of SEMA.
  1. Functional Responsibilities
  • Assisting with the setting up for internal and external SEMA HQ meetings and preparation of related briefing materials and recording meeting minutes
  • Support organizing humanitarian mine action quarterly coordination meetings and specific working group coordination meeting
  • Assist in liaison between UNMAS projects ad SEMA and participate in field monitoring missions as per SEMA’s plan
  • Support in providing substantive inputs to assist the Director in the preparation of project reports and documents
  • Checking data prior to it being sent for input into IMSMA and the regular coordination with Information Management Department of SEMA.
  • Assist in data entry activities of the national mine action database when requested.
  • Preparation of operational briefing documentations and briefing packages for external visitors
  • Assisting in the facilitation of provision and issuance of tasking orders to contractors delivering services in support to Somali Mine Action Program through SEMA;
  • Ensuring all SEMA related correspondence is received, dispatched and recorded
  • Provide inputs in to treaty related reports and assist drafting reports when requested by the Director of SEMA
  • Assist in routine logistical and administrative duties and monitor equipment issued to the staff and provide administrative support to travel arrangements;
  • Producing progress reports on his/her specific allocated task
  • When requested, support formal investigations that are going to be conducted on mine action incidents/accidents and assist in translation and interpretation of correspondence related to SEMA Office
  • Implement any other tasks requested by the Director of SEMA or HEM Project Manager.
  1. Project reporting:
This Role reports to Project Manager for Humanitarian Explosive Management (HEM),
  1. Team management:
This role does not have team management responsibility.
  1. Education:
  • Bachelor's in in any discipline with 1 years of relevant experience. and/or High Schooln any discipline with 5 years of relevant experience..
Work experience:
  • Minimum of 5 years of demonstrable relevant Administration experience and/or minimum of 1 years of demonstrable relevant Mine Action experience.
Geographical experience:
  • Minimum of 5 years of experience in Africa (essential).
  • Fluency in English and Somali is essential.
Key competencies: Education & Experience:
  • High school graduation with a minimum of 5 years’ experience in a similar environment or First Level University Degree (Bachelor’s Degree or equivalent) with a minimum of 1 year experience in similar environment is required,
  • Experience in liaison with military personnel or authorities is desirable;
  • Proven work experience with Mine Action partners is an advantage;
  • Explosive Ordnance Disposal (EOD) qualification to a basic level is an asset;
  • Knowledge in explosive hazard risk education is an advantage;
  • Proven experience of Quality Management processes is an advantage.
  • Fluency in English (writing, reading and speaking) is required.
  • Fluency in Somali (writing, reading and speaking) is required.
  • Knowledge of second UN working language desirable.
  • Strategic Perspective: Develops & implements sustainable business strategies, thinks long term & externally in order to positively shape the organization. Anticipates & perceives the impact & implications of future decisions & activities on other parts of the organization.
  • Integrity & Inclusion: Treats all individuals with respect, responds sensitively to differences & encourages others to do the same. Upholds organizational & ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.
  • Leading Self & Others: Acts as a positive role model contributing to the team spirit. Collaborates & supports the development of others.
  • Partnering: Demonstrates understanding of the impact of own role on all partners & always puts the end beneficiary first. Builds & maintains strong external relationships & is a competent partner for others.
  • Results Orientation: Efficiently establishes an appropriate course of action for self &/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities & takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries.
  • Agility: Open to change & flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences & modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements.
  • Solution Focused: Evaluates data & courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation & creativity to problem solving.
  • Effective Communication: Expresses ideas or facts in a clear, concise & open manner. Communication indicates a consideration for the feelings & needs of others. Actively listens & proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion & finding common ground.